NYSDOH Children’s Staff Compliance Tracker Updates for Waiver Year 2023-2024
2024/6/6
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Posted by Provider Relations
The New York State Department of Health (DOH) is required to verify provider qualifications, training, and staffing requirements (i.e., background checks) annually and report this information to the Centers for Medicare and Medicaid Services (CMS), under the terms of the 1915(c) Children’s Waiver.
All HCBS Providers, HHCMs, and C-YES who provide HCBS or care management to Children’s Waiver participants are required to report this information to DOH electronically through the Staff Compliance Tracker. Agencies must ensure that information related to staff qualifications, training, and background checks for any staff who provided services to youth from March 1, 2023-April 30, 2024, is added into the Staff Compliance Tracker by Friday, June 14, 2024. Agencies are encouraged to update staffing information within the system regularly.
The Staff Compliance Tracker is available throughout the year to Human Resources/Personnel Staff to enter information as agency staffing changes and trainings occur. Effective June 1, 2024, new employees should be added to the Staff Compliance Tracker within 30 days of hire date or CHRC verification, whichever comes later. Employees that leave employment should be ended in the Staff Compliance Tracker within 30 days of employment end date.
Human Resources/Personnel Staff must verify the existing information and enter any needed additional staffing information related to the 2023-2024 Waiver Year no later than Friday, June 14, 2024.
Please reach out to BH.Transition@health.ny.gov with questions or if assistance is needed.
For additional questions, or if we can be of assistance in any way, please contact your Fidelis Care Provider Relations Specialist. To find your designated representative, please visit Contact Your Designated Provider Relations Specialist. Thank you for being a valued Fidelis Care partner in the provision of quality care.